Recipe Department Setup

Overview:

Recipe Departments are at the top of the sales hierarchy. Each Recipe Item that is flagged as sold (a Sales Item) is assigned to a Recipe Category, and each Recipe Category is assigned to a Recipe Department.

The revenue and theoretical cost for each Sales Item will roll up to its assigned Recipe Category, and the Category revenue and costs will roll up to its assigned Recipe Department.  Recipe Categories and Departments are typically summarized in Recipe & Sales Reports. 

Things to know!

• This feature will only be accessible and visible to users who are given access to it.
• A Recipe Department rolls up Categories to report on sales activity at a summary level. 
• You can set up a Department for recipes that you don't sell for organizational purposes. An example is "All Prepared Recipes".
• A Recipe or Sales Item can be assigned to only one Category and a Category can be assigned to only one  Department. 
• The revenue and theoretical cost for each Sales Item will roll up to its assigned Recipe Category, and the Recipe Category revenue and costs will roll up to its assigned Recipe Department.
• A Recipe Item that is not sold (such as a prepared item recipe) also needs to be assigned to a Category and Department. A common practice is to set up a Department called "Prepared Items" and then create Categories to define different groups of Prepared Items such as soups, sauces, salads, etc. 

An example of the hierarchical relationship between Sales Items, Categories, and Departments is below:

Add or Edit Recipe Departments

To add, review, edit, or delete a Department, navigate to Recipes & Sales>Setup>Recipe Departments.  Upon selection, a "Find Grid" similar to the one below will display a listing of all of your Departments:

Find Grid Definitions:

+ Add, Export, and Search Options:

• The blue "+ Add" button is used to add a new transaction.
• The "XLSX" button will export the information on the grid to a spreadsheet.
• The search option can find any part of a word or date on the grid. When you start typing your search criteria, the search will be initiated.  

Edit/Delete: Click the Edit or Delete button to the right on the row of the Item that you wish to edit or Delete.

Special Find Grid Search, Filter, and Sort Tools:

• Magnifying Glass Icon: The magnifying glass at the top of each column in the above grid has a search function that enables you to search within that field. If you hover your mouse over the magnifying class you will see options to use to refine your search.
• Magnifying Glass and Calendar Icon: If a column has a magnifying glass and a calendar at the top of the column, the calendar can be used to select a date, and if you hover over the magnifying glass after you select a date, you will have options to refine the filter (such as equal to or greater than the selected date).
• (All) Incon: Columns that display "All" have a drop-down arrow on the right that is used to select and filter for a specific status. For example, the Active column can be filtered for "Yes" items only.

The Find Grid includes more tools to help you find, filter, or sort the information on the grid according to your requirements. Some of these tools are intuitive, but other helpful tools can easily be overlooked. Please click this link for more information on Find Grid Tools - FAQs.

Add/Edit a Recipe Department:

In the below example we have selected to edit a Department named Lunch Food:

Department Name: Enter a name for this Department (required field).

Associated Sales and Cost Class: This is an optional field. Classes are used to control the reporting format on the Actual Cost of Sales Report. For more information on the Actual Cost of Sales Report and the use of Classes please see this link: Actual Cost of Sales Report link.

Sort Order: If you have a desired order that you prefer your Departments to report in, then enter a numeric value for the Sort order (the lower the number the higher the order). If a sort order is not entered the Departments will print alphabetically.

Active: The system default is to check the Active setting.  To make a Department inactive, click the box to remove the checkmark.  An inactive Department can be made active again.

Save, Delete, and Exit:

At the bottom of the screen are the Save, Delete, and Exit buttons.

Save - Saves the entry or entries without exiting.

Delete - Deletes the Department. You will be asked, "Are you sure"?

Exit -  Exits without saving any new entries or edits.