Receiving Audit Service - FAQs

The Challenge:

COGS-Well eliminates manual entry of invoices by leveraging OCR (Optical Character Recognition) or EDI (Electronic Data Interchange) to import invoices. COGS-Well also automatically adds and configures new inventory items to your database using our unique Standard Packaging Definitions.

Some vendor invoices do not include all of the details for an item such as the pack size. Other invoices may have item information that can't be read due to smudges or wrinkles. And OCR data conversion is not perfectly accurate. In short, technology alone is subject to making omissions and errors.

The Solution:

To address omissions and errors, and to ensure the accuracy of imported invoice information, COGS-Well uses a team of auditors to deliver what we call our "Receiving Audit Service".

The Receiving Auditors are alerted every time a new vendor or inventory item is imported from an invoice, or when the pack cost changes significantly. The auditors will then verify the imported and assigned item information is correct and complete, or fix any errors. COGS-Well's Receiving Audit Service is unique to COGS-Well, it saves time, it increases accuracy, and best of all it is free!

As per the example above, the Receiving Auditors receive alerts when new vendors or new inventory items are imported for a customer. The notices tell them that "Validation" for these new items is required. They can click the jump button to the right of the item to go to a grid that will display all of the new items for that customer as shown in the example below:

The Result:

COGS-Well's Receiving Audit Service transitions the initial inventory database setup and the ongoing inventory database maintenance from you to us. No provider other than COGS-Well offers this service - at least not for free. It will expedite your initial system setup and it will save you several hours per week in ongoing inventory database maintenance. It will also significantly improve accuracy.