Transfer Journal Report

Overview:

The Transfer Journal reports the debit and credit adjustments resulting from transfers made over a selected date range. It can be used to audit the transactions before posting them to your General Ledger. An example of the journal is shown below:

Things to know!

• This report will only be accessible and visible to users who are given access to this report function. 
• The Transfer Report will list all transfer credit and debit activity for a selected date range. 
• The report will only include fulfilled transfers and if Approvals is turned on in Company Settings, then only Approved Transfers.
• If you are logged into a specific site, the report will only include transfer activity for that site. If you are logged into your company then the report will show all activity for all sites. 
• If you are set up to export transfer adjustments to your General Ledger, you can use this journal to view the credit and debit adjustments before exporting. The transfers export feature is in the Accounting features on the main Navigation menu. Use this link to receive more information on the Transfers Export feature. 
• This report has the option to display total amounts due on a To/From site basis (see below). 

Report Parameters

To Run a Transfer Journal, use the Sidebar to navigate to the Transfers menu option and then select the Transfer Journal from the submenu. Upon selection, a Report Parameters screen like the one below will display:

Report Parameters: The parameters for the Transfer Journal are for a beginning date and an ending date. Typically, these dates will reflect one of your accounting periods. There is also an option to run this Journal in Summary (GL Account totals only), or in Detail (include each Item transaction by GL Account).  

Transfer Journal Report - Summary (Total by From/To not selected): 

An example of the Transfer Journal Report in Summary mode, when Total by From/To is not selected, is below. It shows the Sites involved in the transfer transaction(s), the cost Category or Categories, the General Ledger Account number, and the credit or debit amount.

Transfer Journal Report - Detail (Total by From/To not selected): 

An example of the Transfer Journal Report in Detail, Total by From/To not selected) is below. It shows the Sites involved in the transfer transaction(s), the cost Category or Categories, the General Ledger Account number, the Item Detail, and the credit or debit amount.

Transfer Journal Report - Summary (Total by From/To not selected): 

An example of the Transfer Journal Report in Summary mode with Total by From/To selected is below. It is showing a total for the date range of what sites owe other sites by GL Account. 

Transfer Journal Report - Detail (Total by From/To not selected): 

An example of the Transfer Journal Report in Detail mode with Total by From/To selected is below. It shows a total for the date range, with transaction details of what sites owe other sites by GL Account.