Receiving Summary by Site Report
Overview:
The Receiving Summary by Site Report lists all recorded Receipts (Invoices, Credit Memos, and C.O.Ds), in summary, by Site, for the desired date range. An example of the report is shown below:
Things to know!
- This report will only be accessible and visible to users who are given access to this report function.
- The Receiving Report will list all Receipts (Invoices, CODs, or Credit Memos) for a selected date range, by Vendor or selected Vendor.
- Invoice details are available via drilling down on a Receipt.
Report Parameters
To Run a Receiving Summary by Site Report, use the Sidebar to navigate to the Receive menu option, and then select the Receiving Summary by Site Report from the submenu. Upon selection, a Report Parameters screen like the one below will display:
Site: The Site prompt will appear if you are logged into your Company and you have multiple Sites. You can run for a specific Site or all Sites.
Begin Date: From the drop-down calendar, select a starting date range.
End Date: From the drop-down calendar, select an ending date range.
Vendor: If you want to view only one Vendor, use the drop-down search to select the Vendor.
Run Report: Once you have selected your report parameters, click the Run Report button to list the report.
Receiving Summary by Site Report:
Selecting to Run the Receiving Summary by Site Report, without selecting a specific Site, will report invoices by vendor, for each Site.
Site: The name of the Site to which the Receipt Transaction applies to.
Vendor: The Vendor that the Receipt came from.
Document Type: A Receipt Type can be either an Invoice, a COD, or a Credit Memo.
Doc #: The Document Number comes from your Vendor. It is displayed in blue font to represent that it can be drilled down to view the invoice detail (see below).
Delivery Date: The Delivery Date is the date that an invoice was delivered.
Status: The Status is showing whether an Invoice has been exported to Accounts Payable. For Plate IQ customers, the status will always be exported or closed. If you are using COGS-Well's feature for exporting to Accounts Payable, the status may include blank or unbalanced. Please click this link for more information on Receiving Status.
Document Total Amount: The total amount of the transaction.
See Item Detail:
If you want to view the inventory line item detail for an invoice, you can click on the "Doc #" for that invoice to drill down to the item detail. Any item on a report that is in blue can be drilled down. An example of drilling down on the invoice from United Salad Co is below:
Report Options: For a description of the toolbar provided at the top of the report, please see "Report Options" for help. Report Options link.