Close Inventory Counts - Tips
Overview:
If you want to make sure the value for an inventory extension or the quantity for an item that has been counted don't change after they have been recorded and updated to your accounting system then a best practice is to use the Close Inventory feature in the Inventory Entry feature menu.
Things to know!
- This feature will only be accessible and visible to system administrators.
- After an Inventory Count is closed, it cannot be edited or deleted.
- There is a function in Tools (Tools>Maintenance>Reopen Inventory) to reopen an inventory count that has been closed. Access to this feature is only granted to a System Administrator.
- Once an inventory count is closed, transactions entered prior to the Closed Inventory Count date will normally no longer display for Inventory Counts, Receiving, Transfers, and Production, when you select to enter or view any of these types of transactions (see next bullet).
- If you want any of the transaction types above that are prior to a Closed Inventory Count date to continue to display for viewing or auditing purposes, you can configure them to do so in Company Settings. Please click this link for more information on Company Settings Setup.
- The activity for orders, receiving, and transfers that were prior to the count date will no longer display when you access those entry functions.
Close Inventory:
To Close an Inventory Count, navigate to Inventory>Entry>Close Inventory. Upon selection, a screen similar to the one below will display:
Count Date: Use the search drop-down to find the Count you want to close.
Execute: Clicking the "Execute" button will close the Count. You will be prompted with the Site information and an "Are you Sure".
Close: The "Close" button on this display is to exit.
Closed Inventory Count Display:
After a Count is closed, it will display in the Count Inventory list, but it will be flagged and marked in red that it is closed. The Edit and Delete buttons will not be functional.
