Inventory Depletion Types

Overview:

Inventory Depletions are entered to deplete inventory for reasons other than transfers such as donations or promotional activities. Inventory, Combined, Recipe, and Sales Items can be depleted.

Inventory Depletion Types are required. They are used to control whether users can add depletion counts for items that are not assigned to a Depletion Group, to assign a GL account number for the total value of a Depletion Count Entry, and to assign an Inventory Depletion Group to the Inventory Depletion Type.

Things to Know:

Inventory Depletion Types are required to enter Depletion.
The Depletion features must be enabled on the General Tab in your Company Settings.
There is a Deplete Inventory entry feature.
There is a Depletion Report.
There is a Depletion Journal.
There is a Depletion Export to Accounting.
You may want to set up Inventory Depletion Groups.

Depletion Types:

To enter Depletion Types, use the Sidebar to navigate to the Depletion Menu Option and then select Depletion Types. Upon section, you will see a Depletion Type "Find Grid" similar to the one shown below:

Find Grid: The Find Grid is a standard tool in COGS-Well that displays previously saved transactions. Find grids include search, filter, and sorting options that help find or isolate transactions. Please click this link for tips and tricks for using the Find Grid.

Add or Edit: To view or edit an existing Inventory Depletion Type, either double-click or select "edit" on the row for the Type name you want to edit or view. To add a new Type, click the blue add button at the top and center of the find grid. Below is an example of the Inventory Depletion Type setup display:

Name: Any name can be used. Use a name that helps you recognize the Type. If a Depletion Type is directly correlated to a Depletion Group, it can be helpful to use the same or a similar name.

GL Account: Use the drop-down to search and select a GL account to associate with this Depletion Type.

Item Group: You can optionally, associate a Depletion Group with a Depletion Type. This way when a Group is selected for Depletion Count Entry, the Depletion Type criteria will also be in effect.

By Item Sequence Order: If a Depletions Group was selected, the Items selected for the Group will print in the order they appear on the selected item display in the Group Depletion Set Up.

Allow Additional Items to be Added: If you do not want a user to enter depletion counts for items that are not defined in an Inventory Depletion Group, then do not check this box. If this box is not checked, a user entering counts can select items using the "+" button on the count entry grid to enter counts for other items.

Save, Delete, Exit:

Save: Select Save to save your entries and stay on the same display.

Delete: Select Delete to delete your entry.

Exit: Select exit to exit without saving. You will be asked to verify you are sure.