Transfers - FAQs

Overview:

The Transfer features in COGS-Well are for managing, tracking, and accounting for the transfer of inventory, combined, or recipe items from one Site to another Site.

In COGS-Well, a site is set up for any location you want to isolate and control inventory. Examples are a restaurant, commissary, or warehouse.

Entering Transfers will reduce the inventory quantities and costs in the "From Site" (the Site that sends out the Transfer) and add them to the "To Site" (the Site that receives the Transfer). These "transfer adjustments" can also be reported in a journal for accounting purposes (transfer adjustments can be exported to most accounting systems).

Things to Know:

• The Transfer features are enabled via your Company Settings.
• There is a transfer option to send transfer requests to an email address.
• There is a transfer option for COGS-Well to suggest item quantities on transfer requests.
• COGS-Well has a transfer feature for a system administrator to audit, edit, or enter a complete transfer transaction between sites.
• COGS-Well also has transfer features for "Site Users" such as a restaurant manager to Request, Fulfill, and Approve transfers.  There are also training videos for these features.
• There are transfer activity reports for all users.
• There is a transfer journal that reports credit and debit adjustments for accounting users.
• There is a transfer request worksheet and a transfer fulfillment worksheet.
• There is a transfer features, settings, and reports video for system administrators.
• There are transfer requests, fulfillment, and approval training videos for managers.

Transfer Request, Fulfillment, and Approval:

COGS-Well also has transfer features for Site users such as Managers that enable them to "Request a Transfer" and send the request to another Site. The Site receiving the request will have a feature to "Fulfill a Transfer".  Requested quantities can default to Fulfilled quantities (with an option to adjust).

There is also a "Transfer Approval" optional feature that requires the Site that receives a fulfilled transfer to approve that transfer. This provides a site receiving a transfer fulfillment the ability to verify they received what was sent.

Summary:

The transfer features and reporting are very popular with our chain restaurant customers.  The features are substantially easier to use, as well as more accurate than spreadsheets.

The reporting for the accounting team and the option to export adjustments to a General Ledger can save hours each week and each month.

Please click this link if you would like to read an article on our website that surveyed our customers using transfers. We asked them what they did before and after using COGS-Well transfers and what benefits they were seeing.